STEMMONS Equipment Life Cycle Management


Equipment Life Cycle Management

The ability to manage equipment from procurement to decommissioning is a challenge all organizations face. Whether it’s a vehicle in your fleet, an AC unit on a building, or a hard drive, Central will support its Life Cycle Management. Beyond the basics of what’s in production and inventory, IT departments need to identify opportunities for cost savings, provide insights and analytics into the utilization and effectiveness of these assets, as well as allow quick access to support and warranty information.

User Experience:

  • Departmental requests for new equipment are submitted through Cases
  • Once approved, Purchase Order is processed as documented in Standards and begins within Case; status can be tracked throughout lifecycle
  • Obtain bids/information from Vendors using Quest form as the RFP if desired
  • Enter all equipment in Entities and ensure all equipment assignment associations are up to date
  • Set-up timely inspections in Cases for applicable equipment types using Quest as a tool to house checklists that support the inspection and Standards for a guide on how to carryout inspection
  • Reporting capabilities with FACTS drive decision-making in accordance with equipment lifecycle (i.e.; age of equipment, cost of equipment, number of units, etc.)
  • Initiate equipment decommissioning by way of Cases for equipment to be retired, resold, or disposed using Standards as a guide.

Functional Setup:

  • Entities: Create entity type for equipment including meta-data fields for reporting/tracking purposes, for example: Vendor, Warranty expiration date, Manufacturer, Purchase Date, Cost, etc
  • Cases: Create case-type for Equipment with associated categories (i.e.; Purchase Order, Decommissioning Request, Inspection Request, Maintenance Request, etc.)
  • Quest: Set up Quest form types for RFPs and Inspection Checklists
  • Standards: Document approval, inspection, and decommissioning procedures as desired
  • FACTS: Design report to visually and concisely display Entity and Case information.

Best Practices:

  • When organizing Entity structure think of hierarchy and associative relationship of entity characteristics before design and build. This will allow you establish the appropriate external databases and track information on Manufacturers or Venders across the enterprise establishing purchasing leverage
  • Consider skill sets required for the maintenance of each unit for resource allocation forecasting.

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